1. Personal data administrator

The administrator of the personal data of the Application’s users is Bitnoise sp. z o.o., with its registered office at: Poznań, ul. Bednarska 1, Tax ID (NIP): 781 193 78 10.

2. Legal basis for processing

Personal data is processed in accordance with Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 (GDPR), the Polish Act of 10 May 2018 on the protection of personal data, and other applicable laws.

3. Scope of processed data

The Administrator may process the following data:

• first and last name,
• e-mail address,
• identification data of the employer and employee (including Tax ID, position),
• data on user activity within the Application (logs, schedules, work orders, certificates, training, etc.),
• absence data and data relating to the performance of work orders,
• location data (device geolocation), collected solely in connection with the performance and coordination of field work orders,
• data provided by Clients through the fault-reporting functionality.

4. Purposes of processing

Personal data is processed for the purpose of:

• performing the contract for the electronic provision of services (Art. 6(1)(b) GDPR),
• maintaining an account and enabling use of the Application,
• performing, coordinating, and verifying field work orders based on location data (device geolocation),
• fulfilling legal obligations (e.g. accounting and tax obligations),
• providing technical support and user service,
• monitoring the correct operation of the Application and improving its functionality,
• pursuing claims and defending against claims.

5. Sharing of personal data

Data may be transferred to entities cooperating with the Administrator in operating the Application (e.g. IT service providers, payment operators, hosting providers) on the basis of data processing agreements, in accordance with the GDPR. Data will not be transferred outside the European Economic Area unless appropriate safeguards are ensured (e.g. standard contractual clauses).

6. Data retention period

Data will be stored for the duration of the contract and the provision of services, and also after its termination for the purposes of:

• pursuing claims under the contract (until they become time-barred),
• fulfilling legal obligations (e.g. tax obligations, for 5 years),
• archiving, for a period no longer than 6 years.

7. Rights of the data subject

The data subject has the right to:

• access their data,
• rectify their data,
• erase their data (the right to be forgotten),
• restrict processing,
• data portability,
• object to processing,
• withdraw consent (where processing is based on it),
• lodge a complaint with the President of the Personal Data Protection Office.

8. Automated decision-making and profiling

The Administrator does not use automated decision-making, including profiling.

9. Data security

The Administrator ensures appropriate technical and organisational measures to safeguard the processed data, in accordance with Art. 32 GDPR, including the use of encryption protocols, access passwords, monitoring systems, and server protection.

10. Cookies

The Application may use cookies to:

• maintain the user session,
• for analytical and statistical purposes,
• adapt the Application to the user’s needs.

The user may change their browser’s cookie settings at any time.

11. Changes to the Privacy Policy

The Administrator reserves the right to make changes to this Policy. Users will be informed of any material changes electronically or through the Application. The current version of the Policy will always be available in the Application.

12. Contact with the Administrator

For matters relating to the processing of personal data, please contact the Administrator at the e-mail address: kontakt@taskforce.guru